Terms of service
PLEASE READ CAREFULLY
These Terms of Service ("Terms") govern access to and use of the BidLogiQ platform, including any associated websites, applications, and services (collectively, the "Platform").
- Public View-only use: By accessing the Platform in view-only mode to view Active Solicitations, you agree to Part A of these Terms.
- Account use (vendors and other authenticated users): By creating an account, clicking to accept these Terms, signing in, downloading solicitation documents, submitting responses, or otherwise using the Platform, you agree to these Terms in full, including Part B and Part D.
- Agency Customers under an MSA: If you are a school district, municipality, BOCES, or other governmental entity that has executed a Master Services Agreement ("MSA") with BidLogiQ, LLC, your use of the Platform is governed primarily by the MSA as described in Part C.
If you do not agree, do not use the Platform.
About BidLogiQ, LLC
The Platform is provided by BidLogiQ, LLC, a New York limited liability company with a primary business address at 418 Broadway, STE N, Albany, NY 12207 ("BidLogiQ," "Company," "we," "us").
The Platform is designed to support public-sector procurement and related workflows for school districts, municipalities, BOCES, vendors/contractors, construction managers, architects, attorneys, board clerks, consultants, and other related users.
1. Definitions for Public View
For Part A only:
- "Active Solicitation" means a bid, request for proposals (RFP), request for qualifications (RFQ), request for information (RFI), or similar solicitation posted on the Platform that is currently open for viewing and/or submissions and has not yet closed, been canceled, or been archived as closed.
- "Public View" means view-only access to certain limited information about Active Solicitations without downloading underlying solicitation documents or submitting responses.
2. What the public may view without an account
BidLogiQ may allow the public to view limited information about Active Solicitations in Public View, which may include (as determined by the issuing agency's configuration and Platform defaults):
- solicitation title, issuing entity name, and general category
- posting date and deadline
- high-level summary description
- addenda notices (headline-level)
- general instructions and contact information (as published by the issuing entity)
Account required for participation: Downloading solicitation documents, viewing attachments, receiving holder communications, submitting questions, and submitting bids/proposals require an account and authentication.
3. Restrictions on Public View
When accessing Public View, you agree that you will not:
- use automated means (bots, scrapers, crawlers, or scripts) to access, copy, monitor, or extract data without our prior written permission;
- mirror, republish, re-host, or commercialize Active Solicitation listings or Platform content;
- interfere with Platform operations, security, or access controls; or
- attempt to gain access to non-public functionality or non-public data.
We may throttle, restrict, or disable Public View access to prevent abuse, protect system integrity, or comply with legal obligations.
Part B applies to Vendors and other authenticated users who are not using the Platform solely pursuant to an executed Agency Customer MSA, including:
- Vendors/contractors and their employees/agents
- consultants, architects, construction managers, and attorneys accessing the Platform outside an Agency Customer MSA context, or under their own separate accounts
- any other authenticated user not clearly governed by an MSA with BidLogiQ, LLC
If you are an Agency Customer, see Part C.
4. Key definitions
- "Agency" means a governmental entity or other issuing entity that posts a solicitation on the Platform and receives submissions.
- "Agency Customer" means an Agency that has an executed MSA with BidLogiQ, LLC.
- "Vendor" means any person or entity that registers to download solicitation documents and/or submit responses.
- "User" means any person who accesses or uses the Platform, whether in Public View or through an authenticated account.
- "User Content" means any data, text, documents, images, certifications, forms, messages, attachments, or other content uploaded, posted, generated, or transmitted by a User through the Platform.
- "Submission" means any bid, proposal, response, pricing, questionnaire, certification, attachment, or other response content submitted through the Platform in response to a solicitation.
- "Documentation" means Platform user guides, help content, and training materials made available by BidLogiQ.
5. Acceptance, authority, and electronic assent
5.1 Click acceptance for account users
Account-based use of the Platform requires affirmative assent. By creating an account and selecting "I Agree," "Create Account," or similar acceptance mechanism, you agree to these Terms.
5.2 Authority to bind an entity
If you use the Platform on behalf of an entity, you represent that you have authority to bind that entity. The entity is responsible for all activity under its accounts and for its Users' compliance.
5.3 No legal advice
The Platform and any tools or templates provided are not legal advice. You are responsible for obtaining legal guidance appropriate to your circumstances.
6. Accounts and security
6.1 Registration
You must provide accurate, current, and complete account information and maintain it. Each User must have their own account. Shared accounts are not permitted.
6.2 Credentials and access
You are responsible for safeguarding login credentials and all activities under your account. You agree to:
- maintain password confidentiality;
- promptly notify us of suspected unauthorized use;
- comply with any security measures we implement (including optional or mandatory MFA where enabled).
6.3 Eligibility
You must be at least 18 years old (or the age of majority in your jurisdiction) and not barred from using the Platform under applicable law.
7. Acceptable use and user responsibilities
You agree to use the Platform lawfully, responsibly, and consistent with procurement integrity. You agree to comply with:
- all applicable federal, state, and local laws;
- solicitation requirements and deadlines;
- these Terms and any published Platform policies.
You agree you will not:
- attempt unauthorized access to other users' accounts or data;
- circumvent sealed-bid controls or other security controls;
- introduce malware or harmful code;
- engage in harassment, spam, or abusive conduct;
- post or transmit unlawful, defamatory, obscene, or infringing content;
- misrepresent your identity, your authority, or your qualifications;
- scrape, harvest, or systematically download solicitation documents, attachments, or data;
- use the Platform in a way that disrupts operations or impairs availability for others.
BidLogiQ may monitor for abuse and may suspend or terminate access for violations.
8. User Content standards
You are solely responsible for your User Content and represent and warrant that:
- you have all necessary rights, licenses, and permissions to submit User Content;
- your User Content does not infringe intellectual property or privacy rights;
- your User Content complies with law and solicitation requirements.
8.1 Sensitive data and personal data minimization
You should not upload sensitive personal data (e.g., SSNs, financial account numbers, health information, biometric identifiers) unless explicitly required by the solicitation and permitted by law. If you upload personal data (e.g., resumes), you are responsible for ensuring lawful disclosure and any necessary consents.
8.2 Confidential and proprietary information
If you submit proprietary information, you are responsible for clearly marking it as such in accordance with the solicitation instructions. Marking information as "confidential" does not guarantee it will be withheld from disclosure under applicable public records laws (see Part C).
8.3 BidLogiQ's content moderation rights
BidLogiQ may (but is not required to) review User Content and remove or restrict content that violates these Terms, applicable law, or solicitation integrity. Responsibility for content remains with the submitting User.
9. Solicitation documents: access, download, and use
9.1 Registration required
Vendors must register and sign in to:
- download solicitation documents and attachments;
- receive addenda and updates intended for document holders;
- submit questions (if enabled);
- submit bids/proposals.
9.2 Permitted use
Solicitation documents are provided for the purpose of responding to the solicitation and related procurement activities. You may not:
- republish, resell, or commercialize solicitation documents;
- use solicitation documents to create competing solicitation libraries or databases;
- remove identifying marks, disclaimers, or legal notices.
10. Submission, receipt, deadlines, sealing, and integrity (critical terms)
This Section is designed to prevent common disputes in electronic procurement workflows.
10.1 Authoritative time and time zone
Unless a solicitation explicitly states otherwise, the authoritative time for deadlines is the Platform's system time displayed for the solicitation, typically Eastern Time (ET). The Platform's recorded timestamp controls for Submission events.
10.2 What counts as a "received" Submission
A Submission is considered received only when:
- the User completes all required submission steps;
- required documents are uploaded and pass any required validations (file type/size/required fields); and
- the Platform issues a submission confirmation (on-screen confirmation and/or confirmation email, where enabled).
Incomplete uploads or drafts are not submissions. Starting an upload, saving a draft, or partially completing steps does not constitute receipt.
10.3 Vendor responsibility for timely submission
Vendors are responsible for allowing sufficient time to upload large documents, resolve technical issues, and complete submission steps before the deadline. BidLogiQ is not responsible for late submissions caused by User delay, inadequate bandwidth, incompatible file formats, or failure to complete required steps before the deadline.
10.4 Late submissions
The Platform may prevent submissions after the deadline. Agencies may reject late submissions. BidLogiQ does not guarantee that an Agency will accept late submissions.
10.5 Sealed submissions (when enabled)
Where sealed bid controls are enabled:
- the Platform may restrict access to submission content until the configured opening time/event;
- Vendors agree not to attempt to circumvent sealing controls;
- any attempted circumvention is a material violation of these Terms.
10.6 Addenda and deadline extensions
Only the issuing Agency (or its authorized users) may extend a deadline or issue addenda. Vendors are responsible for monitoring addenda and deadline changes. If a deadline changes, the updated deadline displayed in the Platform controls.
10.7 Outages, maintenance, and service interruptions
BidLogiQ endeavors to maintain availability, but no system is error-free. The Platform may experience maintenance windows or unexpected interruptions. If an outage materially affects a solicitation, the Agency may choose to issue an addendum or extend deadlines. BidLogiQ does not guarantee an extension will be issued.
11. AI-assisted features (if available)
BidLogiQ may offer AI-assisted tools (templates, drafting aids, summarization, compliance prompts, etc.).
11.1 No guarantee of accuracy
AI outputs may be incorrect, incomplete, or inappropriate. You must independently review and validate all AI-generated content.
11.2 No legal advice
AI outputs do not constitute legal advice. Users should consult counsel for legal determinations.
11.3 Third-party processing
AI features may rely on third-party providers. By using AI features, you acknowledge inputs/outputs may be processed by those providers subject to confidentiality and security obligations consistent with BidLogiQ's policies.
12. Fees (vendor accounts)
Vendor accounts are currently provided free of charge for core functionality (viewing, downloading after login, and submitting responses). BidLogiQ may introduce optional paid vendor add-ons in the future with advance notice and applicable terms.
13. Intellectual property
13.1 Platform ownership
BidLogiQ, the Platform, Documentation, designs, software, and related intellectual property are owned by BidLogiQ, LLC or its licensors. We grant you a limited, revocable, non-exclusive, non-transferable license to use the Platform for its intended purposes. You may not copy, modify, distribute, sell, lease, reverse engineer, or attempt to extract source code except to the extent such restrictions are prohibited by law.
13.2 BidLogiQ trademarks
"BidLogiQ," associated logos, and other marks are trademarks of BidLogiQ, LLC. You may not use them except as necessary for truthful references to the Platform or with our written permission.
13.3 User Content ownership and license
You retain ownership of your User Content. By submitting User Content, you grant BidLogiQ, LLC a worldwide, royalty-free, sublicensable (to service providers solely for hosting/processing), non-exclusive license to host, store, transmit, display, reproduce, and process your User Content as necessary to operate the Platform, deliver it to authorized recipients, maintain backups, and provide Platform functionality.
BidLogiQ does not sell your User Content.
13.4 Feedback
If you provide suggestions or feedback, you permit BidLogiQ to use it without restriction or compensation.
14. Confidentiality (vendor and other non-agency users)
You may encounter non-public information (sealed submissions prior to opening, restricted evaluation materials, internal notes). You agree to:
- use such information only for legitimate procurement purposes;
- not disclose it to unauthorized persons;
- notify BidLogiQ if you believe you accessed information improperly.
This section does not override an Agency's legal obligations under public records laws.
15. Privacy and data protection (vendor and other users)
BidLogiQ's Privacy Policy describes how we collect, use, and protect personal information. By using the Platform, you agree to the Privacy Policy. You should not upload sensitive personal data unless required by the solicitation and legally permitted.
16. Third-party services and infrastructure
BidLogiQ may use third-party hosting, storage, email, analytics, and other service providers to operate the Platform (e.g., cloud hosting, email delivery, security tooling). BidLogiQ will maintain contractual and operational controls appropriate to protect Platform data, but third-party services may experience outages beyond BidLogiQ's direct control.
17. Disclaimers (vendor and public users)
THE PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE" EXCEPT AS EXPRESSLY SET FORTH IN A SEPARATE WRITTEN AGREEMENT (IF ANY). BIDLOGIQ DISCLAIMS IMPLIED WARRANTIES TO THE MAXIMUM EXTENT PERMITTED BY LAW, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
BidLogiQ does not warrant that the Platform will be uninterrupted or error-free. Users remain responsible for procurement compliance and for verifying outputs.
18. Limitation of liability (vendor and public users)
This limitation applies to Vendors and other Users not governed by an Agency Customer MSA. To the maximum extent permitted by law:
- BidLogiQ will not be liable for indirect, incidental, special, consequential, or punitive damages, or for loss of profits, revenue, business opportunities, goodwill, or data, even if advised of the possibility.
- BidLogiQ's total aggregate liability arising out of or relating to these Terms or the Platform will not exceed $1,000.
Some jurisdictions do not allow certain limitations; in those jurisdictions, liability will be limited to the maximum extent permitted.
19. Indemnification (vendor and other non-agency users)
To the maximum extent permitted by law, you agree to indemnify, defend, and hold harmless BidLogiQ, LLC and its affiliates, officers, agents, and employees from third-party claims arising out of:
- your User Content;
- your misuse of the Platform;
- your violation of these Terms or law; or
- your infringement of any rights of another.
BidLogiQ will notify you of a claim promptly and allow you to control the defense, subject to reasonable cooperation and settlement limitations.
20. Termination and account deactivation (vendor users)
You may deactivate your account. However, you may not require deletion of Submissions or records that have become part of an Agency's procurement record. Agencies may retain procurement records and those records may be subject to public records requests.
BidLogiQ may suspend or terminate accounts for cause (security risk, misuse, fraud, legal compliance requirements), with notice where practicable.
21. Modifications to these Terms
BidLogiQ may update these Terms. For account users, material changes will be communicated by email and/or a prominent Platform notice. BidLogiQ may require re-acceptance for material changes before continued account use.
Agency Customer changes are governed by the MSA.
22. Governing law and venue (vendor and public users)
These Terms are governed by the laws of the State of New York, without regard to conflict-of-laws principles. Any court action permitted under these Terms shall be brought in state or federal courts located in Albany County, New York, and you consent to jurisdiction and venue there, except where prohibited by law.
23. Agency Customers governed by an MSA
If you are an Agency Customer purchasing a subscription, your relationship with BidLogiQ and use of the Platform is governed by your executed Master Services Agreement ("MSA"), including:
- subscription fees and invoicing;
- term, renewal, and suspension/termination rights;
- service levels (if any), support, and maintenance;
- data security and compliance addenda (including New York Education Law §2-d provisions if applicable);
- data retention, archival access, and "system of record" terms;
- dispute resolution terms appropriate for public entities.
If there is a conflict between these Terms and an executed MSA, the MSA controls.
24. Public records and FOIL (agency responsibilities)
For New York government entities and other jurisdictions with public records laws:
- the Agency is responsible for responding to FOIL/public records requests;
- BidLogiQ generally does not respond directly to FOIL requests unless legally compelled;
- BidLogiQ will provide reasonable assistance and tooling to enable retrieval/export consistent with the MSA.
Vendor awareness: Vendor submissions may become public records subject to disclosure, subject to exemptions determined by the Agency under applicable law.
25. System of record; subscription status
BidLogiQ is intended to serve as the Agency Customer's procurement system of record while the Agency Customer maintains an active, paid subscription under an MSA.
Retention, archival access following non-payment or termination, export procedures, and the scope of any continued read-only access are governed by the MSA to align with records retention and public accountability requirements.
26. New York Education Law §2-d (if applicable)
If an Agency Customer is subject to New York Education Law §2-d and implementing regulations, BidLogiQ will address required contractual provisions through the MSA and appropriate data privacy and security addenda.
27. Entire agreement and order of precedence
For Vendors and Public Users, these Terms and the Privacy Policy constitute the entire agreement regarding Platform access and use.
For Agency Customers, the MSA governs and controls in the event of conflict.
28. Severability
If a provision is found unenforceable, it will be enforced to the maximum extent permitted and the remainder will remain in effect.
29. No waiver
Failure to enforce any provision is not a waiver of the right to enforce it later.
30. Assignment
Users may not assign these Terms without BidLogiQ's written consent. BidLogiQ may assign its rights and obligations in connection with a merger, acquisition, or sale of assets.
31. Notices
Notices to BidLogiQ must be sent to:
BidLogiQ, LLC
418 Broadway, STE N
Albany, NY 12207
Attn: Legal
and to any legal notices email designated on the Platform or Privacy Policy.
Notices to Users may be sent to the email address on file.
32. Contact
Email: info@logiq.bid
Address: 418 Broadway, STE N, Albany, NY 12207