Everything the solicitation lifecycle needs
From drafting and advertising to sealed opening, award, and public record — one secure platform carries the whole process.
No one sees a bid before opening. Not even you.
Every submission is encrypted and digitally sealed the moment it's uploaded. State-specific thresholds and deadlines are designed to support compliance with General Municipal Law: late bids are rejected automatically, on-time bids are time-stamped and logged to an immutable audit trail. At the official opening, BidLogiQ unseals everything at once — transparently and fairly.
A complete contracts management module
Route contracts, insurance, and related documents for review — whether they're attached to a bid, an RFP, or neither. Administrators, architects, construction managers, and attorneys comment, redline, and approve directly in the platform with full version control, and the awarded vendor signs in-portal. Compliance tracking keeps every vendor's documents current — W-9s, certificates of insurance, performance bonds — and watches contract spend for you.
Answer a FOIL request in minutes, not days
Every bid, addendum, communication, and contract is automatically time-stamped, archived, and searchable — organized by project so nothing is lost, altered, or overlooked. Instead of gathering files from emails, drives, and paper archives, generate a complete, exportable FOIL response packet in one click.
Draft compliant documents in a fraction of the time
Start from AI-powered templates that generate professionally formatted bid documents and narratives. The built-in compliance checker reviews content against NYS General Municipal Law and your internal rules before anything goes out — and when it's time to award, board-ready resolution language is generated for you.
And the details that make it work
Built-in RFIs & addenda
Standardized request-for-information forms keep every question and answer in one auditable thread.
Real-time notifications
Bidders, architects, and staff are notified automatically at every milestone and deadline.
Automatic pricing matrix
Bids are tabulated side-by-side at opening — no manual spreadsheet assembly.
Submission validation
Vendors can't submit until every required document is attached — fewer rejected bids.
Role-based access
Each stakeholder sees exactly what their role allows — nothing more, nothing less.
In-portal e-signature
Awarded vendors sign the finalized contract securely inside the platform.
Frequently asked questions
Can anyone view a bid before the official opening?
No. Every submission is encrypted and digitally sealed the moment it is uploaded. No one — including district administrators and BidLogiQ staff — can view pricing or proposal contents until the scheduled opening date and time, when the system unseals all bids at once.
Are paper bids still accepted?
Yes. New York General Municipal Law §103(1) requires that physical bids continue to be accepted alongside electronic submission. Electronic submission cannot be the sole method. BidLogiQ is designed to run alongside paper acceptance, and paper bids received can be recorded in the platform so the full solicitation record stays in one place.
What happens to a bid submitted after the deadline?
Late submissions are rejected automatically. On-time submissions are time-stamped and written to an immutable audit trail, so the record of who submitted what and when is preserved for audit and FOIL purposes.
Does the contracts module require an associated bid or RFP?
No. Contract review, vendor compliance tracking, and spend monitoring work standalone. Contracts can be routed for review whether or not they originated from a solicitation in the platform.
How does BidLogiQ handle a FOIL request?
Every bid, addendum, communication, and contract is automatically archived and searchable, organized by solicitation. A complete, exportable response packet can be generated for any solicitation rather than assembling records from email, shared drives, and paper files.
See it on a live solicitation
We'll walk your team through the full lifecycle in 30 minutes.