Privacy Policy

Effective Date: June 12, 2025
Last Updated: December 28, 2025

BidLogiQ, LLC (“BidLogiQ,” “we,” “us,” or “our”) operates the BidLogiQ platform, a software-as-a-service solution used by public-sector entities (such as school districts, municipalities, and BOCES) and participating private-sector organizations (such as vendors/contractors, construction managers, architects, and attorneys) to support public procurement workflows and related records. We are committed to protecting the privacy of our users and safeguarding information processed through the Platform.

This Privacy Policy describes the information we collect, how we use it, how we share it, and the choices and rights available to you. This Policy applies to users and Platform activity within the United States.

If you do not agree with this Privacy Policy, do not use the Platform.

1. Company Information

BidLogiQ, LLC
418 Broadway, STE N
Albany, NY 12207
United States

2. Definitions

For purposes of this Privacy Policy:

  • “Platform” means the BidLogiQ websites, web application, and related services.

  • “User” means any person who accesses or uses the Platform, including Agency users, vendor users, and other participants.

  • “Agency” means a public-sector entity or other issuing entity that posts solicitations, receives submissions, and administers procurement workflows through the Platform.

  • “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked (directly or indirectly) to an individual.

  • “Procurement Content” means solicitations, specifications, addenda, Q&A, submissions, proposals, bid forms, attachments, contracts, evaluation materials (if used), award documentation, and communications created, uploaded, or transmitted through the Platform in connection with a procurement.

  • “Audit Logs” means system-generated records of Platform activity, including access, events, timestamps, and administrative actions.

  • “Subprocessor” means a third-party service provider that processes information on our behalf to support Platform operations (such as hosting, email delivery, analytics, monitoring, or support tools).

3. Roles in the Public-Sector Context

BidLogiQ supports procurement activity for public entities. In many cases, Procurement Content and associated records processed through the Platform may be considered government records and may be subject to applicable public records laws, including New York’s Freedom of Information Law (“FOIL”), records retention schedules, audits, and legal holds.

In general:

  • Agencies determine what Procurement Content is created, uploaded, or submitted through the Platform, how it is used, who may access it, and how it is retained and disclosed as required by law.

  • BidLogiQ operates the Platform and processes information as necessary to provide the service and to support Agencies’ lawful workflows and requirements.

  • Vendors and other Users control the content they submit, subject to solicitation requirements and the Agency’s obligations once a submission becomes part of an Agency record.

4. Information We Collect

We collect information in the following categories.

4.1 Account and Registration Information

When you create or administer an account, we may collect:

  • name

  • business email address

  • business phone number

  • job title/role

  • organization name and type

  • login credentials and authentication information (stored in protected form)

4.2 Organization and Profile Information

Depending on your role, we may collect:

  • Agency name, address, and organizational identifiers

  • vendor/company name, address, and contact information

  • professional license numbers or certifications, if you choose to provide them or if required by a solicitation

  • tax identifiers such as EIN, if you choose to provide them or if required by a solicitation

4.3 Procurement Content

We process and store Procurement Content created, uploaded, transmitted, or submitted through the Platform, such as:

  • solicitations and specifications

  • addenda and Q&A

  • bid and proposal submissions (including pricing)

  • compliance forms and certifications

  • contracts and attachments

  • communications and messages within the Platform (where enabled)

Procurement Content may include Personal Information to the extent Users include it in documents.

4.4 Usage, Device, and Technical Information

We automatically collect certain technical and usage data, which may include:

  • IP address

  • browser type and settings

  • device type and operating system

  • pages or screens visited, features used, and clickstream data

  • access timestamps

  • crash reports and error logs

  • security and integrity signals (such as failed login attempts)

4.5 Cookies and Similar Technologies

We use cookies and similar technologies for session management, security, functionality, and analytics as described in Section 9.

4.6 Support and Communications

If you contact us or if we provide support, we may collect:

  • the content of your communications

  • support ticket information

  • diagnostic logs and related technical details necessary to resolve issues

5. Sensitive Data and Data Minimization

BidLogiQ does not require Users to provide sensitive personal data such as Social Security numbers, driver’s license numbers, financial account numbers, medical or health information, or biometric identifiers. However, because the Platform supports document uploads and procurement workflows, such information may be included in Procurement Content if an Agency or Vendor uploads it.

Users should avoid submitting sensitive personal data unless it is required for a specific procurement and the User is authorized to provide it. If we become aware of sensitive data that is not necessary for Platform purposes, we may restrict access, notify the Agency, and take reasonable steps to mitigate exposure consistent with law, retention requirements, and Agency instructions.

6. Children’s Privacy

The Platform is intended for use by adults in professional or official capacities and is not directed to children. We do not knowingly solicit information from children under 13. Because Agencies may upload documents as part of procurement records, information relating to minors could appear in Procurement Content if uploaded by Users. If such information is identified, we will work with the relevant Agency to restrict access and address it consistent with legal and retention obligations.

7. How We Use Information

We use information for the following purposes:

7.1 Provide and Operate the Platform

  • create and administer accounts

  • authenticate users and manage sessions

  • enable procurement workflows (posting solicitations, distributing documents, receiving submissions, managing addenda and Q&A)

  • generate notices and confirmations consistent with Platform settings

  • maintain role-based access controls and integrity features (including sealed bid workflows where applicable)

7.2 Improve Performance and User Experience

  • analyze performance metrics and feature usage

  • diagnose and resolve errors

  • improve reliability, usability, and security

7.3 Security and Integrity

  • protect against unauthorized access, abuse, and fraud

  • monitor and investigate suspicious activity

  • maintain Audit Logs and system records for integrity, compliance, and security purposes

7.4 Service-Related Communications

We may send service-related communications, including:

  • security alerts

  • procurement workflow notifications (such as addenda posted, questions answered, and deadline-related notices where configured)

  • maintenance notices and operational updates

  • responses to support requests

We do not send marketing emails unrelated to providing the Platform unless you explicitly opt in.

7.5 Legal Compliance

We may use and disclose information to comply with applicable laws, lawful requests, audits, investigations, and to support Agencies’ lawful obligations relating to public records, retention, and oversight.

8. How We Share Information

We do not sell Personal Information and do not share Personal Information for third-party targeted advertising.

We may share information as follows:

8.1 With Agencies and Other Users Through Platform Workflows

Information is shared in accordance with Platform functionality and User actions. For example:

  • Vendors’ submissions are made available to the issuing Agency and its authorized users.

  • Solicitations, addenda, and Q&A are made available to intended Vendors and other authorized Users as configured by the Agency.

  • Certain limited Public View Content may be visible in a view-only mode for active opportunities, depending on Agency and Platform settings.

8.2 With Subprocessors and Service Providers

We use Subprocessors to support Platform operations (such as cloud hosting, storage, email delivery, monitoring, analytics, and support tools). Subprocessors are authorized to process information only as necessary to provide services to BidLogiQ and are required to protect information consistent with contractual obligations.

A current list of subprocessors may be made available by BidLogiQ upon request or posted on our website.

8.3 For Legal Compliance and Protection

We may disclose information if we believe in good faith it is necessary to:

  • comply with a law, regulation, subpoena, court order, or lawful governmental request

  • protect the rights, property, or safety of BidLogiQ, our Users, or others

  • investigate fraud, security incidents, or misuse of the Platform

8.4 Business Transfers

If BidLogiQ, LLC is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of assets, information may be transferred as part of that transaction, subject to appropriate confidentiality protections and applicable law.

8.5 With Your Consent

We may share information for purposes not described in this Policy if you direct us to do so or provide explicit consent.

9. Cookies and Similar Technologies

9.1 Types of Cookies We Use

  • Strictly necessary cookies: used for login sessions, security, and essential Platform functions.

  • Preference cookies: used to remember settings and preferences (where enabled).

  • Analytics/performance cookies: used to measure usage patterns and improve performance and user experience.

9.2 Analytics

We may use analytics tools to understand how the Platform is used and to improve reliability and usability. We configure analytics to support performance measurement and do not use it for third-party targeted advertising.

9.3 Cookie Choices

You can control cookies through your browser settings. Disabling strictly necessary cookies may prevent login and core Platform features from functioning.

9.4 Do Not Track and Similar Signals

Some browsers provide “Do Not Track” or similar signals. Because BidLogiQ does not sell Personal Information or use it for targeted advertising, we do not treat such signals as opt-out requests for “sale” or “targeted advertising” processing. If our practices change, we will update this Policy and implement mechanisms required by applicable law.

10. Data Retention and Deletion

10.1 General Approach

We retain information for as long as necessary to provide the Platform, fulfill contractual obligations, support security and audit requirements, and comply with applicable laws.

10.2 Procurement Content and Public Records Retention

Procurement Content processed for Agencies may be subject to public records retention schedules, audits, FOIL obligations, and legal holds. As a result, we may not be able to delete or alter Procurement Content upon request if the content is subject to retention obligations or preservation requirements, or if the Agency directs that records be retained.

10.3 Account Deletion Requests

Users may request deactivation or deletion of accounts. We will process such requests to the extent legally permissible and consistent with retention requirements. Where deletion is not feasible, we may restrict processing and/or anonymize certain account information where appropriate.

10.4 Logs and Backups

We retain certain logs and backups for security, integrity, and recovery purposes. Retention periods may vary and may be extended if required for investigations, compliance, or legal holds.

11. FOIL and Public Records (New York and Similar Laws)

Agencies using BidLogiQ may be subject to public records laws such as New York’s Freedom of Information Law (“FOIL”). Records created, submitted, or maintained through the Platform may constitute Agency records subject to disclosure unless an exemption applies.

BidLogiQ does not determine FOIL outcomes. The Agency is responsible for:

  • receiving and processing FOIL requests,

  • determining responsiveness,

  • applying exemptions and redactions,

  • and responding within statutory timelines.

BidLogiQ may assist an Agency, at the Agency’s direction, by providing access to records, exports, or technical support necessary for the Agency to fulfill its lawful obligations.

If you are a Vendor, your submissions may be subject to disclosure under FOIL or similar laws once they are part of an Agency record. Marking information as “confidential” does not guarantee it will not be disclosed; Agencies apply exemptions in accordance with law.

12. Education Sector Considerations (New York Education Law §2-d, If Applicable)

If an Agency is a New York educational agency subject to New York Education Law §2-d and implementing regulations, BidLogiQ will support compliance through contractual commitments and reasonable safeguards. BidLogiQ does not sell student, teacher, or principal personally identifiable information and does not use such information for marketing purposes. If Procurement Content contains data covered by such requirements, BidLogiQ will process it only as necessary to provide the Platform and as authorized by the educational agency, consistent with applicable law and contract terms.

13. Data Security

We maintain administrative, technical, and physical safeguards designed to protect information processed by the Platform. Safeguards may include encryption in transit, access controls, monitoring, audit logging, secure development practices, and incident response procedures.

No system can be guaranteed to be 100% secure. We cannot guarantee absolute security, but we work to continuously improve safeguards and respond promptly to incidents.

14. Your Rights and Choices

Depending on applicable law and your relationship to the Platform, you may have the right to:

  • access and correct certain account information through profile settings

  • request a copy of Personal Information associated with your account

  • request deactivation or deletion of your account, subject to retention and legal obligations

For Agency Users, certain records may be controlled by the Agency as an official record, and requests may need to be handled through Agency administrators or applicable public records processes.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated Policy on our website or Platform and update the “Last Updated” date above. Material changes may also be communicated via email or in-app notices. Continued use of the Platform after an update becomes effective constitutes acceptance to the extent permitted by law.

16. Contact Us

If you have questions or requests regarding this Privacy Policy, contact:

Email: privacy@logiq.bid
Mail:
BidLogiQ, LLC — Privacy Officer
418 Broadway, STE N
Albany, NY 12207
United States